Privacy Policy

Tekvwa Analysis Platform
Last Updated: September 7, 2026 | Data controller: Tekvwa IT Solutions LTD

1. Introduction

This Privacy Policy explains how the Tekvwa Analysis Platform ("the Platform", "we", "us") collects, uses, and protects information when you use our statistical analysis service. The Platform is globally available with no geographic restrictions and serves users worldwide.

While the Platform is registered and operated from Canada, it is designed for international use. This policy is designed to comply with Canadian privacy legislation, including the Personal Information Protection and Electronic Documents Act (PIPEDA), and provides a strong baseline of privacy protection for all users regardless of location.

We are committed to protecting your privacy and ensuring the security of any data you process through our Platform.

2. Canadian Privacy Law Compliance

We adhere to the ten fair information principles outlined in PIPEDA:

Accountability: We are responsible for personal information under our control
Identifying Purposes: We identify the purposes for collecting information at or before the time of collection
Consent: We obtain meaningful consent for the collection, use, or disclosure of personal information
Limiting Collection: We limit collection to what is necessary for identified purposes
Limiting Use, Disclosure, and Retention: We use information only for stated purposes
Accuracy: We keep personal information as accurate and up-to-date as necessary
Safeguards: We protect personal information with appropriate security measures
Openness: We make our privacy policies readily available
Individual Access: We provide access to personal information upon request
Challenging Compliance: We have procedures to receive and respond to complaints

3. Information We Collect

3.1 Data You Upload

When you use the Platform, you may upload data files containing:

CSV, Excel, or JSON formatted data
Statistical datasets for analysis
Any data you choose to process

Important: We do not require or request personally identifiable information (PII). If your datasets contain PII, you are responsible for ensuring appropriate handling in compliance with PIPEDA.

3.2 Session Information

During your use of the Platform, we temporarily store:

Uploaded file contents (in session memory)
Analysis parameters and configurations
Generated results and visualizations
Session identifiers

3.3 Technical Information

The Platform may automatically collect:

Browser type and version
Operating system
Access timestamps
Error logs for debugging

4. How We Use Information

4.1 Primary Uses

Your data is used solely for:

Performing statistical analyses you request
Generating visualizations and charts
Creating AI-powered reports (if you use this feature)
Providing analysis results and exports

4.2 AI Report Generation

When you use AI-powered report generation:

Analysis results and summary statistics are sent to OpenAI's API
OpenAI processes this data to generate insights and recommendations
This is subject to OpenAI's privacy policy and data handling practices
OpenAI's servers may be located outside of Canada (United States)

4.3 What We Do NOT Do

We do NOT:

Sell your data to third parties
Use your data for advertising
Share your data with other users
Train machine learning models on your data
Store your data beyond your session (unless you save to database)
Access your data for any purpose other than providing the Service

5. Cross-Border Data Transfers and International Users

5.1 Global Availability

Tekvwa Analysis is a globally available service. Users from any country may access and use the Platform. By using the Platform, you consent to data processing in accordance with this policy and Canadian privacy standards.

5.2 International Users

If you are accessing the Platform from outside Canada:

Your data may be processed in Canada where our servers are located
Canadian privacy law (PIPEDA) applies to how we handle your data
You are responsible for ensuring your use complies with your local laws
We do not restrict access based on geographic location

5.3 Cross-Border Transfers

In accordance with data protection requirements:

If you use AI report generation, your analysis results may be transferred to OpenAI servers in the United States
We ensure comparable levels of protection for data transferred outside Canada
You can choose not to use AI features to keep all data within Canada (for self-hosted instances)

6. Data Storage and Retention

6.1 Session-Based Storage

By default, your data is stored only in session memory:

Data exists only while your session is active
Data is cleared when you end your session
Data is cleared when the server restarts
Sessions typically timeout after inactivity

6.2 Database Storage (Optional)

If you choose to save datasets to the database:

Data is stored securely in PostgreSQL database
You can delete saved datasets at any time
Database is stored on the server hosting the Platform

7. Data Security

7.1 Security Measures

We implement security measures including:

Session-based access control
Secure file handling practices
Input validation and sanitization
Protected configuration files

7.2 Breach Notification

In the event of a security breach involving personal information, we will:

Notify affected individuals as required by Canadian law
Report to the Office of the Privacy Commissioner of Canada if required
Maintain records of breaches as required by PIPEDA

8. Your Rights Under Canadian Law

Under PIPEDA, you have the right to:

Access: Request access to your personal information
Correction: Request correction of inaccurate information
Withdrawal of Consent: Withdraw consent for data processing
Deletion: Request deletion of your personal information
Complaint: File a complaint with the Privacy Commissioner of Canada

8.1 Exercising Your Rights

To exercise these rights:

Delete saved datasets through the Platform interface
End your session to clear temporary data
Contact us through the GitHub repository for specific requests

9. Third-Party Services

9.1 OpenAI API

The AI report generation feature uses OpenAI's GPT-4 API:

Data Sent: Analysis results, statistical summaries, chart descriptions
Data NOT Sent: Raw uploaded data files
OpenAI Privacy: Subject to OpenAI's privacy policy
Optional Feature: You can use the Platform without AI features

10. Children's Privacy

The Platform is not intended for children under 13 years of age. We do not knowingly collect information from children under 13 in accordance with Canadian privacy standards.

11. Changes to This Policy

We may update this Privacy Policy:

Changes will be reflected in the "Last Updated" date
Significant changes may be announced in release notes
Continued use constitutes acceptance of changes

12. Contact Information

For privacy-related questions, concerns, or to exercise your rights:

General enquiries: info@tekvwa.org
Managing Director / Founder: Efe Obukohwo — efe.obukohwo@tekvwa.org

You may also contact the Office of the Privacy Commissioner of Canada:

Website: www.priv.gc.ca
Toll-free: 1-800-282-1376

13. Summary

Aspect	Practice
Data Collection	Only what you upload
Data Sharing	Only with OpenAI for AI reports (optional)
Data Selling	Never
Data Retention	Session-based (temporary)
Data Security	Standard web security practices
Your Control	Full control over your data
Geographic Restrictions	None - globally available
Governing Law	PIPEDA and Canadian privacy law